REPORTS TO: Director of Human Resources
PRIMARY RESPONSIBILITY: The primary role of the Human Resources Generalist is to oversee basic and intermediate functions relating to recruiting, compliance, agency employee relations and implementing and reviewing agency policies with the Director of Human Resources. Under general direction of the Director of Human Resources, the Human Resources Generalist designs and implements a coordinated employment orientation program for all new and transitioning employees.
EXEMPT STATUS: Exempt
UNION STATUS: Non-union
ESSENTIAL JOB FUNCTIONS:
- Create job advertisements and post internally, online etc.
- Screen resumes and deliver candidates to appropriate department managers/directors for review.
- Enter candidates into HRIS/Applicant Tracking Database.
- Scheduling interviews according to timelines directed by management.
- Conduct background and reference checks, including the processing of Live Scan applications.
- Prepare offer letters to be signed by Director of Human Resources.
- Send ‘Nice No’ letters to non-qualified candidates.
- Attain consistent balanced recruiting activity.
- Maintain and document candidate communication.
- Proactively seek new avenues to attract quality candidates.
- Establish and maintain relationships with a variety of recruiting sources.
NEW HIRE ORIENTATIONS AND PERFORMANCE EVALUATIONS [10%]
- Conduct new hire orientations, including review of agency policies, video instructions and department tours.
- Complete New Hire Checklist to ensure completion of the orientation process and prepare candidate for the transition to the department orientation.
- Complete necessary paperwork to ensure eligibility for employment; provide relevant information to Finance.
- Maintain I-9 Log and certify and recertify new and existing employees accordingly.
- Maintain accurate DOJ/Licensing documentation for Licensed Programs.
- Create, maintain and modify employee personnel records to ensure accurate filing of pertinent documentation.
- Provide advanced notice of upcoming performance reviews to management.
COMPLIANCE AND TRAINING [10%]
- Knowledge and ability to interpret Title VII and other regulations pertaining to guidelines set forth by the EEOC.
- Knowledge and ability to interpret ADA, ADEA, Affirmative Action, COBRA, ERISA, FLSA, FMLA, HIPAA and other employment-related legislation.
- Filing of Form 5500 and Employee Reporting.
- Assist and coordinate agency-wide training programs, implementing schedules as directed by the Director of Human Resources.
EMPLOYEE RELATIONS [10%]
- Participate in Employee Relations meetings
- Maintain positive working relationships with staff members
- Under the supervision of the Director of Human Resources, anticipate future needs and make recommendations to create efficiencies that assist staff members with HR related topics.
OTHER DUTIES AND RESPONSIBILITIES:.
- Maintain professional standards of performance, demeanor and appearance at all times.
- Perform tasks and responsibilities in a complete and timely manner, complying with agency policies and standards and conforming to the requirements of this job description.
- Maintain a creative, team-building, cooperative approach to job performance and seek to bring a constructive, problem-solving orientation to all tasks.
- Maintain an awareness of the agency’s mission and work to promote the positive individual and social change goals it embodies.
- Exercise discretion and professional judgment at all times keeping with the responsibilities carried personally and by the agency for the care and welfare of staff and to the youth in which we serve.
- Actively strive to upgrade professional skills through engaging in appropriate professional training and experience.
- Maintaining the strictest of confidentiality.
- Ability to work with a diverse staff and excel in a multi-cultural environment.
PHYSICAL & LANGUAGE REQUIREMENTS:
- Proficient in Microsoft Office (Word, Excel, and Outlook)
- Ability to speak in front of large groups of individuals
- Ability to multi-task and efficiently manage priority action items
- Requires ability to lift, transfer, push/pull, maneuver, and reposition 25 lbs.
- Ability to reach, bend and walk.
- Finger manipulation.
- Ability to comprehend complex materials.
- Ability to speak and write English clearly and accurately.
- Bachelor’s in Human Resources, Psychology or 3-4 years of progressive HR experience.
- One to Three (1-3) years experience in an HR Generalist role preferred.
- Experience in providing employment support, and benefits assistance to staff.
- Experience in working in a multi-cultural, diverse environment.
- PHR Certification or SHRM Class Completion a plus.
BACKGROUND & EXPERIENCE:
- Proficient in Microsoft Office (Word, Excel, and Outlook).
- SharePoint and Paylocity experience preferred.
- Ability to speak in front of large groups of individuals.
- Ability to multi-task and efficiently manage priority action items.
- Excellent Customer Service skills.
- Passion for our agency’s mission in maintaining a positive, upbeat attitude.
- Exceptional organizational skills with reliability and consistency in work performance.
- Flexibility with a team player mentality.
- Ability to work with minimal to moderate supervision.
- An focus on good judgment with a proactive approach to problem-solving .
- Ability to maintain a professional demeanor with great interpersonal and communication skills .
- Desire to be engaged with employees with regards to Human Resources practices.
- Ability to learn quickly and integrate efficiently.
- Strict enforcement of confidentiality within Human Resources.
- Starting at DOE
- Choice of Kaiser medical plans, plus dental and vision- (with coverage at no cost for one of the Kaiser and Dental plans as well as Vision for Employees only)
- Health Care and Dependent Care Flexible spending accounts
- Life Insurance
- Vacation- (starting at 3 weeks, increasing to 5 weeks by year five)
- Sick time
- 11 Paid Holidays + Floating Holidays
- Employee Assistance Program
- Health Advocate Service
- Commuter Benefits Program
- Paid Sabbatical following 5 years of employment
- 403(b) retirement plan
HOW TO APPLY:
Submit a cover letter and resume to firstname.lastname@example.org then in the Subject Box please indicate the position that you are applying for.
Larkin Street Youth Services is an equal opportunity employer. Larkin Street Youth Service seeks qualified candidates with interest in the non-profit sector. We are committed to embracing diversity and consider all applicants for all positions without regard to color, ethnic background, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, HIV/AIDS status, veteran status, or any other legally protected class. We encourage applicants of diverse backgrounds to apply for any open position in which they feel qualified.
Larkin Street reserves the right to revise job descriptions or work hours as required.