PRIMARY RESPONSIBILITIES: The Accounts Payable Manager plays a key role on the accounting team and is responsible for supervising one Accounts Payable Clerk, maintaining files, performing accurate data entry, researching information and providing key input for cost reduction measures.   The Accounts Payable Manager will be a team member able to process accounts payable as well as backing up other finance functions.  In addition, this position works with other members of the Finance team and staff throughout the agency to answer questions, provide audit support and cost data as necessary.

Supervises:                 AP Clerk

Classification:            Exempt

Union Status:             Non-Union

Duties and Responsibilities:

  • Provide audit support
  • Deliver analysis of expense trends and recommend cost reduction measures
  • Supervise all various daily, reoccurring tasks
  • Participate in special projects and audits as required by the Controller and CFO
  • Ensure maintenance of accounting files
  • Enter accurate data into accounting systems
  • Research vendor questions
  • Review vendor invoices with receipts, charges on account or delivery receipts/signatures or approvals
  • Prepare check runs on a weekly basis
  • Maintain organization financial delegations
  • Exercise discretion in all transactions
  • Provide information and forms as requested
  • Review daily deposits and monthly reconciliations
  • Responsible for timely rent for all programs
  • Thorough and timely analysis of emergency check /cash advance documentation for the correct amounts, descriptions, and approvals
  • Responsible for transmitting (daily checks issued) via Data Vault to Comerica, A/P and payroll checks
  • Work with the check signatories on their availability any day of the week as needed
  • Review records and issues of cab vouchers to programs’ need and process the check request for the payment
  • Maintain, update and ascertain 1099 vendors
  • Supervise the program archive process with DataSafe
  • Point of contact for the office supply vendor Give Something Back and maintain records, in addition to setting-up new users
  • Manage credit card downloads to AP
  • Maintains the inventory of gift cards, issuing, ordering and monthly reconciliation with each programs’ request
  • Additional financial system for managing 3rd Street-download QuickBooks files to SharePoint and process their checks
  • Manage vendor issues
  • Various daily support to programs as needed

Skills and Abilities:

  • Attention to detail
  • Proficient in Microsoft Office (Word, Excel, Access and Outlook)
  • Ability to multi-task and efficiently manage priority action items
  • Extreme passion for our agency’s mission in maintaining a positive, upbeat attitude
  • Exceptional organizational skills with reliability and consistency in work performance
  • Flexibility with a team player mentality
  • Ability to work with minimal supervision
  • An extreme focus on good judgment with a proactive approach to problem-solving
  • Must be able to maintain a professional demeanor with great interpersonal and communication skills

Education and Qualifications:

  • Bachelors in related field
  • 2+ years of supervisory experience required
  • Excellent follow-through skills
  • Nonprofit experience with MIP accounting software a plus, but not required