ESSENTIAL JOB FUNCTIONS:

  • Managing, coordinating and updating facilities service desk tickets
  • Handling all of facilities accounts payables (check requests, finance reports and payment disputes)
  • Assist with purchasing for all locations
  • Manage Concur Purchase ordering system
  • Dispatching and coordinating facilities techs to the sites when tickets come in and making appointments with the ticket submitter
  • Calling and coordinating vendors when techs aren’t available and following up on such jobs.
  • Coordinating site inspections appointments from various compliance agencies (AAA fire, bay alarm, backflow testing, premier security, city county SF)
  • Ordering parts and materials for techs if needed
  • Coordinating office furniture donations to be picked up
  • Maintaining and organizing employee log key system
  • Working with HR to get new hires their appropriate keys and access
  • Collecting employee keys upon exit of or organization
  • Maintaining facilities key boxes

OTHER DUTIES AND RESPONSIBILITIES:

  • Exceptional organizational skills with reliability and consistency in work performance
  • Ability to use independent judgment in non-routine situations, such as dealing with a disturbance
  • Flexibility with a team player mentality
  • Ability to work with minimal to moderate supervision
  • An extreme focus on good judgment with a proactive approach to problem-solving
  • Ability to maintain a professional demeanor with great interpersonal and communication skills
  • Ability to work tactfully under stress

 

PHYSICAL & LANGUAGE REQUIREMENTS:

  • Proficient in Microsoft Office (Word, Excel, and Outlook)
  • Ability to multi-task and efficiently manage priority action items
  • Requires ability to lift, transfer, push/pull, maneuver, and reposition 25 lbs
  • Ability to reach, bend and walk
  • Finger manipulation
  • Ability to comprehend complex materials
  • Ability to speak and write English clearly and accurately

 

EDUCATION: 

  • High school Diploma or GED

 BACKGROUND & EXPERIENCE:

  •  2 to 5 years of office administrate experience

COMPENSATION:

  • Choice of Kaiser medical plans, plus dental and vision- (with coverage at no cost for one of the Kaiser and Dental plans as well as Vision for Employees only)
  • Health Care and Dependent Care Flexible spending accounts
  • Life Insurance
  • Vacation- (starting at 3 weeks, increasing to 5 weeks by year five)
  • Sick time
  • 11 Paid Holidays + Floating Holidays
  • Employee Assistance Program
  • Health Advocate Service
  • Commuter Benefits Program
  • Paid Sabbatical following 5 years of employment
  • 403(b) retirement plan

This position is represented by SEIU 1021 under a collective bargaining agreement.

HOW TO APPLY:

Submit resume to [email protected]

Please in the Subject Box of the email indicate the position that you are applying to.

Larkin Street Youth Services is an equal opportunity employer. Larkin Street Youth Service seeks qualified candidates with interest in the non-profit sector. We are committed to embracing diversity and consider all applicants for all positions without regard to color, ethnic background, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, HIV/AIDS status, veteran status, or any other legally protected class. We encourage applicants of diverse backgrounds to apply for any open position in which they feel qualified.