PRIMARY RESPONSIBILITIES: The Payroll Manager is a key role and is responsible for semi monthly payroll for the organization including final and manual checks. The Payroll Manager will be a member of the Finance team working closely with accounting staff and Human Resources.  The Payroll Manager will manage one Payroll Clerk. Larkin Street is a 24-hour business with multiple shift differentials and rates in a union environment. The position requires the skill to analyze and seek clarification of hours as needed, follow up and assure accuracy in time recording.

Reports to:                           Controller

SUPERVISES:                      Payroll Clerk

EXEMPT STATUS:             Exempt

UNION STATUS:                 Non-Union

 

ESSENTIAL JOB FUNCTIONS:

  • Process semi-monthly payroll
  • Supervise Payroll Clerk
  • Provides key payroll information to Controller & CFO for cost analysis
  • Review semi-monthly payroll for 300 employees in Paylocity
  • Prepare semi-monthly payroll when Payroll Clerk is out of the office
  • Auditing of time entry and printing all checks
  • Calculating taxes for terminations and new hires
  • Setting up garnishments and levies
  • Creating check request for accounts payable for payments to garnishing parties
  • Processing of monthly union reports for payment of fringes
  • Making sure that all union hours’ balance to union reports
  • Review employee record changes (i.e. W-4, direct deposit changes)
  • Coordinating with Human Resources to process terminations and new hires, and changes that effect the payrate
  • Review timely entry of changes into the system
  • Responsible for all employee payroll related issues
  • Set up of new employees in Paylocity and assist employees with log in and password reset as needed
  • Enter accurate data into accounting systems
  • Research payroll questions
  • Exercise discretion in all transactions
  • Run reports: monthly and ad hoc reports as requested by CFO, HR, and Controller
  • Provide timely reports to the Grants Team with allocation
  • Participate in further Paylocity integration
  • Prepare and file quarterly and annual tax reports, maintain files
  • End of year processing including 1095c
  • Analyze and reconcile the monthly income & employment tax accounts including Federal, State & Disability, Unemployment, FICA (EE & ER), FUTA, SUTA, & SF Payroll Tax

SKILLS AND ABILITIES:

  • Accurate attention to detail
  • Proficient in Microsoft Office (Word, Excel, Access and Outlook)
  • Ability to multi-task and efficiently manage priority action items
  • Experience with payroll and time reporting systems, preferably Paylocity
  • Exceptional organizational skills with reliability and consistency in work performance
  • Flexibility with a team player mentality
  • Ability to work with minimal supervision
  • An extreme focus on good judgment with a proactive approach to problem-solving
  • Maintains a professional demeanor with great interpersonal and communication skills
  • Ability to multi-task with the capability to learn quickly and integrate efficiently

ADDITIONAL QUALIFICATIONS:

  • Bachelors’ degree in related field or American Payroll Association Certification
  • 2+ years of supervisory experience required
  • Excellent follow-through skills.
  • Ability to pass a Microsoft Excel Examination
  • Nonprofit experience with MIP accounting software